University of Connecticut University of UC Title Fallback Connecticut

Subcommittee Management

3.1 – Click here to see GEOC Subcommittee Membership

3.2 – Overview and Co-Chair Responsibilities

The co-chairs of each GEOC subcommittee are responsible for directing activities for their subcommittee as well as the submission of relevant paperwork to the GEOC Program Assistant.  This includes the following:

– Verifying the membership of their subcommittee at the beginning of each academic year and notifying the GEOC Program Assistant of any changes to membership

– Maintaining periodic communication with subcommittee members to keep them engaged and informed when necessary

– Overseeing the review of courses that have been referred to their subcommittee in a timely manner, and providing reports (See below for details.)

– Click here to view the Main Course Proposal Workflow Chart or the Subcommittee Workflow Chart.

3.3 – Recruiting for and Managing Subcommittees

– Members for subcommittees may be recruited from any discipline within the university.  It is not necessary that the member have a specialization within the subcommittee’s area so as to encourage diverse perspectives.  However, co-chairs should invite members who are interested in the topical area and who will provide diligent service to the subcommittee.  Ideally, subcommittees should have between 3-5 active members.

– Once a faculty member has accepted a position on a GEOC subcommittee, co-chairs must notify the GEOC Program Assistant and GEOC Chair.

– Subcommittee co-chairs can conduct email votes on course proposals as long as they believe that members are making good-faith efforts to review agenda items and send informed responses.  Co-chairs should provide members with a deadline to respond to e-vote materials with the stipulation that members’ approval of the items will be assumed after that deadline has passed with no response.

– After any subcommittee meeting (electronic or face-to-face), co-chairs are responsible for submitting a written report briefly detailing the subcommittee’s decisions and any discussion there was. Reports should be submitted either to the GEOC Chair or GEOC Program Assistant before the meeting packet is distributed to the full GEOC for the next meeting, normally 3-6 days prior.

– If co-chairs find their fellow subcommittee members repeatedly unresponsive to e-vote requests or continually absent from face-to-face meetings (if those are conducted regularly) they should reach out to the unresponsive member personally to determine what the issue might be.  Allowances for particularly busy semesters or sabbaticals will be taken into account.  However, co-chairs should inform subcommittee members that continued unresponsiveness to subcommittee business after one full academic year will be considered a resignation from the subcommittee, and a replacement will be found.

3.4 – Sample Report

See below for a sample subcommittee report. The write-up of subcommittee discussions is longer than needed (one paragraph generally suffices), but this is a good example of a thorough report.

3.5 – Communicating with Course Proposers

If a subcommittee determines that a course does NOT meet the guidelines for its particular content area or competency, co-chairs may choose to contact the proposer and explain where changes or addition are needed and request those changes. This is recommended for minor issues. However, if the subcommittee determines that the course needs significant revisions or simply does not in any way satisfy Gen Ed requirements, they should indicate this in their report, and the GEOC Chair will contact the proposer(s) to let them know that the course was rejected.

Once a proposer has submitted any requested changes or additions, the subcommittee co-chairs must then review the proposal again and approve or reject it.  If approved, the co-chairs should resubmit a new report indicating the new status of the proposal.

Under extenuating circumstances, the full GEOC may be called upon for an e-vote on the updated proposal if changes are not submitted until after the full GEOC has formally met.